Features
Universal information services
Profdoc is designed around a core of universal information services. These services manage all types of electronic information per patient (text, sound, images, video). The core also includes user administration, a register of workstations, access authorization and functions for system monitoring.
One patient, one case record file In Profdoc , each patient has one case record file which stores all the information belonging to that patient. The case record file is a physical component file that contains tables and document objects and acts as an individual database for each patient.
The structure of this information model is based on the requirement that response times in the system must be independent from the number of patients and that the system must be able to handle millions of patients.
Each case record file is stored in a central server (for security, back-up, administration, etc) and can be reached from any organizational unit and physical location. The access control and authorization system governs who can reach which information within the case record files.
Document objects
In the case record files, all information is stored as document objects. An order to a laboratory is a document object. A reply from a laboratory is a document object. A case note text is a document object. A picture is a document object. A sound file is a document object.
More or less all patient related events that give origins to information are considered as document objects. The sum of all document objects for each patient constitutes a case record file.
The document objects are furthermore divided into document types. The number of document types is limitless and fully configurable; letters, certificates, referrals, pictures, sound files, bookings, case note text, medication, video, cash receipts, dossiers etc.
Version control of documents
No information is ever erased or overwritten in Profdoc. Whenever a change happens to a document object, a new version is stored in addition to the old one.
The latest version is always displayed in presentations and overviews. In addition, it is also possible to backspace in time and see who did what and when for each object.
Upgrades during operation
Profdoc is normally used by thousands of users. To manually install new versions of the client software on every workstation is simply not an option. Profdoc therefore has a built-in version control system that automatically renews the client software on all workstations during ongoing production.
Even new versions of local code tables are renewed automatically. This means that all workstations always run the same (latest) software version. Change of server software is also done during full production, and no halt of the servers happens as the server software updates.
The database itself never needs reorganization because of the object-oriented case record file structure. All program upgrades happen during ongoing operation and Profdoc in production never needs to be shut down.
Functional control mechanisms
Should an error occur in the Profdoc client software, a report of the incidence is sent to the central server. All interruptions are logged and the system administrator has the possibility to closely monitor the production. Especially during- and right after system upgrades, these built-in functional control mechanisms are of great value. Possible errors caused by new program versions are detected immediately and can be dealt with directly. This constitutes the very foundation for a stable production environment.
The digital hospital
In the world of healthcare technology there are simply too many specialties for one vendor to possess world-class capabilities in every area. Implementing a fully digital hospital therefore requires the integration of many subsystems. The burden of this integration falls heavily on Profdoc , which includes powerful features to connect ancillary clinical applications such as RIS / PACS, LIS/LIMS, ICU system etc.
Information from these subsystems is included as special document objects in the patient case record files and thus becomes an integral part of the patient’s medical records. Profdoc has extensive experience in the design and process responsibilities of subsystem integration to create a seamless, fully digital hospital.
